Facilitators

Job Aids

Click on the icons below to view the Job Aid (or instructional video, if available):

Updating Managers on a User’s Profile

This process describes how to Update Managers on a User’s Profile.

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Updating your staff’s MLearning Profile Data – when and how

This process describes how to Update/Maintain your staff’s MLearning profiles – all editable fields.

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MLearning Certification Completions

Use this information to access a report that will offer historical dates for faculty and staff completions prior to February 21, 2015.

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Assigning Certifications to Faculty and Staff

Use this process to assign Certifications (formerly Blended Learning) to Faculty and Staff. Once assigned, associated web-based training (WBT) and instructor-led training (ILT) courses appear in the Learner’s learning plan. Facilitators use the assigned Certification to easily enroll the Learner into ILT offerings. [Video Duration – 2:03]

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Post Enroll Faculty and Staff into an MLearning Course

Use this method for recording attendance at a staff inservice, a classroom training, or other learning activity that occurred in the past. Grant credit to one or more staff member.

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Grant Credit for Attendance by Uploading an Excel File of Attendees

Use this method for recording attendance at a staff inservice, a classroom training, or other learning activity that occurred in the past by uploading an Excel spreadsheet (.csv) that has a list of people. This is a good method if you have lots of people to register and mark complete.

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Enroll Faculty and Staff into Instructor-Led Training (ILT) Using Assigned Certifications

This process can be used to enroll Learners into instructor-led training (ILT) course offerings specific to the assigned Certification. Pulling an Analytic Report of Upcoming ILTs is not necessary—unless preferred—when using this process. [Video Duration – 2:07]

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Marking a Learner Complete for an Instructor Led Training (ILT) or Web Based Training (WBT) Online Course

Use this process to mark an individual learner complete for a particular course that the learner is enrolled in.

If the learner is not already enrolled, use the Enroll Team process to first enroll them, then use this process to mark them complete.

 

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Creating and Marking a Post Enroll Event to Enroll and Complete Learners

Use this process to create a list of Learners to mark as “Successful” (also known as “Attended” or “Completed”) for a Learning Event.

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Using the Badge Swiper Feature

These detailed instructions will guide you through the process of using a card swiper to mark Learners complete for a class. It includes important information regarding how to create a new offering as well as verifying availability in MLearning.

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Drop or Reschedule a Learner’s Scheduled Offering using the Certification

Use this process to drop and reschedule (or just drop) a Learner’s scheduled offering session (date/time/location) when the course is part of an Assigned Certification. This is a streamlined process for rescheduling. [Video Duration – 2:01]

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Searching for Faculty and Staff Current Learning, Completed Learning, or Certification Status

Use this process to view the status of a Learner’s Assigned Learning, including Assigned/In-Progress/Acquired Certifications, Current Learning (assigned web-based training and course offerings), and Completed Learning (the Learner Transcript). [Video Duration – 3:07]

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Enroll Faculty and Staff in an Instructor-Led Training (ILT) Course using Enroll Team

Use this process to enroll Faculty or Staff into an individual course or web-based training (WBT) not part of a certification. The Job Aid includes the process for enrolling multiple Learners versus single Learners. [Video Duration – 2:20]

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Drop a Learner from a Scheduled Offering

This process is used to drop a Learner from an individual class or web-based training (WBT) that is not part of a Certification. It is also an optional process to use when a course is rescheduled that is part of a Certification, but is not needed at that time. To reschedule an individual Offering or WBT, refer to Enroll Faculty and Staff in an Instructor-Led Training (ILT) Course using Enroll Team. When the offering is part of a Certification, refer to Drop or Reschedule a Learner’s Scheduled Offering using the Certification for a more efficient rescheduling process. [Video Duration – 1:30]

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Using Analytics and the Report Filter

Find reports of interest, including upcoming Instructor-Led Training (ILT) course dates, times, and locations using the Analytics Reports feature. The reports are exportable to an Excel spreadsheet. [Video Duration – 2:08]

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Using Ad Hoc Reports

This job aid will assist you in determining which available ad hoc report is appropriate for your needs.

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Executing and/or Subscribing to MLearning Ad Hoc Reports

This process describes how to access, execute, print, email, and subscribe to reports, and how to edit or delete subscriptions.

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Excel Tips and Tricks

Use these Tips and Tricks if Microsoft Excel experience is limited and assistance is needed with the functions referred to in the Job Aids for Facilitators.

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Understanding the MLearning 2.0 Icons

MLearning 2.0 uses icons to differentiate between learning opportunities. An explanation of each icon can be found in this Job Aid.

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Blitz Planning Reports: Life Support

How to run a report for Life Support including BLS, CAC General, CAC ICU, and CAC Telemetry. The report includes acquired date, expiration date, and recertification starts on date (when a person is considered within the time window for renewal, usually 30-60 days prior to the expiration date).

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Executing a Completed Course or Certification Report

This process describes how to Access and Execute Ad-Hoc completion reports.

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Executing and/or Subscribing to Overdue Mandatories and Other Certifications By Manager

This process describes how to Execute and/or Subscribe to Overdue Mandatories and Other Certifications by Manager.

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Executing My Team Mandatory Compliance and JC Survey Reports

This process describes how to access Team Mandatory Compliance and JC Survey Reports.

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